Privacy Policy

1. Purpose

This Policy explains how your personal data is collected and used by Cadence Running United, a French simplified joint-stock company (société par actions simplifiée – SAS) with a share capital of EUR 150,000, whose registered office is located at 66 avenue des Champs-Élysées, 75008 Paris, France, currently in the process of registration with the Paris Trade and Companies Register, in connection with the operation of the website accessible at www.hokasemimarathondeparis.com (hereinafter the “Site” or “Institutional Site”), in its capacity as data controller.

This Policy is accessible from the Site’s homepage and at the bottom of each page of the Site.

This Privacy Policy applies to websites operated by Cadence Running United which may be accessed and browsed without creating an account.

It does not apply to websites or platforms requiring the creation of an account for the purpose of registering for one of the events organised by Cadence Running United, which are subject to their own privacy policies.

In this Privacy Policy, the terms “we”, “us” and “our” refer to Cadence Running United, while the terms “you” and “your” refer to any person browsing or using the relevant Sites.

Cadence Running United’s Sites are hosted on servers operated by BSO NETWORK SOLUTIONS SAS, located in France.

2. Definitions

The terms below shall have the following meanings, whether used in the singular or plural:

  • “consent” means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which they, by a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to them;
  • “recipient” means a natural or legal person, public authority, agency or other body to which personal data is disclosed, whether or not a third party;
  • “personal data” means any information relating to an identified or identifiable natural person, directly or indirectly, within the meaning of the Data Protection Laws;
  • “data subject” means a natural person whose personal data is processed by Cadence Running United;
  • “Data Protection Laws” means the legislation and regulations in force in France applicable to the processing of personal data, including in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (the “GDPR”) and French Law No. 78-17 of 6 January 1978 on Information Technology, Data Files and Civil Liberties (Informatique et Libertés), as amended;
  • “data controller” means the natural or legal person who determines the purposes and means of the processing of personal data within the meaning of the Data Protection Laws;
  • “processor” means a natural or legal person who processes personal data on behalf of the data controller as part of a service or other provision of services;
  • “processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

3. How do we process your personal data?

When you browse and interact with the Site, we may collect and process data relating to you for the management of activities carried out on our behalf, in our capacity as data controller.

Cadence Running United respects the right of every individual, customer, supplier, partner, applicant, prospect or internet user to have their personal data protected. We comply with the principles laid down by the Data Protection Laws:

  • Process your personal data fairly, lawfully and transparently.
  • Collect your personal data for specified, explicit and legitimate purposes and not further process it in a manner that is incompatible with those purposes.
  • Ensure that the personal data collected is relevant, proportionate and not excessive in relation to the purposes for which it is collected and processed. Personal data may be anonymised where possible and appropriate, depending on the nature of the data and the risks associated with its intended uses.
  • Keep your personal data accurate and, where necessary, up to date. We will take reasonable steps to rectify or delete inaccurate or incomplete data.
  • Retain personal data only for as long as necessary for the purposes for which it is collected and processed.
  • Process personal data in compliance with the rights of data subjects.
  • Implement technical, physical and organisational measures to secure your data and prevent unauthorised access, unlawful processing and unauthorised or accidental loss, destruction or damage of personal data.
  • Process your personal data in accordance with the applicable legal bases for processing, including obtaining your consent where consent is required.

4. What types of personal data are collected?

In our capacity as data controller, we collect and process your personal data after providing you with appropriate information.

The types of personal data we process include:

(i) When you visit the Sites

Visiting Cadence Running United’s Institutional Sites does not require you to create an account.

The only data we may collect results from your browsing activity on these Sites:

  • your connection data: your IP address;
  • your browsing data and stated preferences: traffic and browsing history on the Cadence Running United website, and data generated by cookies and other trackers used on the Cadence Running United website.

(ii) When you enter the draw with a view, if selected, to registering for one of the events organised by Cadence

  • your identification data: your first name, surname, gender, date of birth, nationality, email address and postal address;
  • data relating to your eligibility for the “Passerelle” or “Solidarity” bib scheme;
  • your sporting data, strictly limited to whether or not you hold an FFA licence and your target finishing time for the event.

(iii) When you subscribe to Cadence Running United newsletters or event newsletters

  • your identification data: your email address.

(iv) When you submit a message using the contact form

  • your identification data: your first name, surname and email address;
  • where applicable, your sporting data, strictly limited to whether or not you are a runner and/or volunteer;
  • Important: when completing the free-text field, you must not enter or include sensitive or particularly confidential data, including information relating to your health, political opinions, religious beliefs, ethnic origin or sexual orientation, or identifiers, passwords or banking information.

We do not collect so-called “sensitive” personal data or special categories of personal data.

As a general rule and save in exceptional circumstances, use of the Site is restricted to adults.

5. For what purposes do we collect your data, on what legal basis and for how long do we retain it?

In accordance with the Data Protection Laws, the personal data we collect is used for the purposes for which it was collected and for the periods specified in the table below.

The processing activities we carry out have the following purposes, legal bases and retention periods:

Purpose Legal basis Retention period
Subscription to newsletters Consent For the duration of the newsletter subscription
Management of cookies and other website trackers Consent; Cadence Running United’s legitimate interests for technical cookies Periods specified in the website Cookie Policy
Management and follow-up of contact requests submitted through the contact form: receipt, processing of and response to user requests and, where applicable, follow-up of subsequent communications Cadence Running United’s legitimate interests For the period necessary to process the request
Reporting and securing access to websites Cadence Running United’s legitimate interests 6 months to a maximum of 1 year
Management of entry into the draw which, if the participant is selected, provides access to the purchase of a race bib allowing participation in an event organised by Cadence Running United Performance of a contract For the period necessary to manage the draw and, for selected individuals, to continue the event registration process
Exercise of your personal data rights Legal and regulatory obligation 1 year or 6 years from the date of the request to exercise the right, depending on the right exercised
Management of disputes and litigation Legitimate interests For the period necessary to manage any pre-litigation matter or legal proceedings and, where applicable, until expiry of the applicable limitation periods and avenues of appeal

In the event of a dispute or proceedings, including court proceedings, initiated before the expiry of the retention periods set out above and requiring personal data to be retained, in particular for the establishment, exercise or defence of legal claims, such personal data will be retained for the duration of the relevant proceedings and until all avenues of appeal have been finally exhausted.

6. Who are the recipients of your data?

Your personal data may be disclosed, according to their respective duties and authorisations and only where necessary for their activities, to the personnel of the recipients listed below, depending strictly on the purposes pursued.

Internal recipients: duly authorised Cadence Running United personnel, strictly within the scope of their duties and on a need-to-know basis, including personnel responsible for organising and managing events and registrations, managing relations with participants and volunteers, communications and newsletters and, depending on the nature of the request, personnel responsible for recruitment.

Authorised personnel responsible for information systems, legal affairs and personal data protection may also receive such data where this is necessary for the performance of their duties.

External recipients: the Site’s hosting providers, and duly authorised service providers and processors whose services we may use in carrying out our activities, including in particular Njuko SAS, in its capacity as processor responsible for providing and managing the platform for entry into the draw which, if the participant is selected, enables registration for an event organised by Cadence Running United, as well as hosting, maintenance and IT service providers, service providers involved in organising and managing events, and service providers responsible for sending communications and newsletters.

Where required or permitted by the Data Protection Laws, personal data may also be disclosed to the competent administrative or judicial authorities, as well as officers of the court and ministerial officers, under the conditions and within the limits provided for by applicable legislation and regulations.

7. Data transfers

We prioritise the transfer of personal data within Europe. Nevertheless, in certain circumstances, your personal data collected and processed for the purposes described above may be transferred to companies located outside the European Union.

Some of these countries provide an adequate level of data protection.

In other circumstances, we inform you that transfers of your personal data to other entities outside the European Union are subject to appropriate safeguards designed to ensure the confidentiality and security of the data transferred.

In this context, we may enter into contractual clauses with the recipients of such data in accordance with the recommendations of the European Commission, enabling us to ensure that appropriate safeguards are in place for the protection of such data.

8. Security and processing by service providers

We attach particular importance to the security of your personal data.

For this purpose, we have implemented technical and organisational measures appropriate to the nature of the personal data in order to ensure its integrity and confidentiality and to protect it against malicious intrusion and against unauthorised or accidental loss, alteration or disclosure to unauthorised third parties.

Where we use a processor, we only disclose personal data to that processor after obtaining commitments and assurances regarding its ability to comply with security and confidentiality requirements and after entering into a written contractual commitment with that processor.

9. Third-party websites and social networks

The Site may provide links to third-party applications, products, services or websites, in particular to facilitate your browsing and for information purposes. If you follow such links, you will leave the Site.

Cadence Running United does not control such third-party websites or their privacy and data protection practices, which may differ from ours.

Any personal data that you choose to provide to such third parties or that is collected by them will be processed in accordance with their own privacy policies and is not covered by this Personal Data Protection Policy.

The Site may also provide links to social networks. When you access such social networks or interact with their services, your personal data may be collected, used or shared by them. Cadence Running United has no control over the manner in which such data is collected, used or, more generally, processed by social networks.

We encourage you to review the personal data protection policy of any website with which you interact before allowing your personal data to be collected and used.

We disclaim all liability for their content and their personal data protection practices. Personal data that you choose to provide through such websites or that is collected by such third parties is not covered by this Site’s Personal Data Protection Policy.

We encourage you to review the personal data protection policies of the social networks with which you interact. In any event, Cadence Running United cannot be held liable for such third-party uses, which are outside its responsibility.

10. Cookie management

The management of cookies on the Site is governed by a Cookie Policy available here [link to be activated].

11. What are your rights in relation to your personal data?

Cadence Running United is particularly committed to respecting the rights granted to you in connection with the processing activities it carries out, in order to ensure that your personal data is processed fairly and transparently, having regard to the particular circumstances and context in which it is processed.

Your right of access

You have the right to obtain confirmation as to whether or not your personal data is being processed and, where it is being processed, you have the right to request a copy of your data and information concerning:

  • the purposes of the processing;
  • the categories of personal data concerned;
  • the recipients or categories of recipients and, where applicable and if such disclosures are to be made, the international organisations to which the personal data has been or will be disclosed, in particular recipients established in third countries;
  • where possible, the envisaged period for which the personal data will be stored or, where this is not possible, the criteria used to determine that period;
  • the existence of the right to request from the data controller rectification or erasure of your personal data, the right to request restriction of the processing of your personal data and the right to object to such processing;
  • the right to lodge a complaint with a supervisory authority;
  • information regarding the source of the data where it was not collected directly from you;
  • where applicable, the existence of automated decision-making, including profiling, and, in such cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing.

Your right to rectification

You may ask us, as applicable, to rectify or complete your personal data where it is inaccurate, incomplete, ambiguous and/or out of date.

Your right to erasure

You may ask us to erase your personal data in the circumstances provided for by the Data Protection Laws.

Please note that the right to erasure is not an absolute right and that your request may only be granted where one of the grounds provided for under the applicable Data Protection Laws applies.

Your right to restriction of processing

You may request the restriction of the processing of your personal data in the circumstances provided for by the Data Protection Laws.

Your right to object to processing

You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data where such processing is based on the legitimate interests pursued by the data controller.

If you exercise this right to object, we will cease processing your personal data as part of the processing activity concerned unless we can demonstrate compelling legitimate grounds for continuing such processing.

Such grounds must override your interests, rights and freedoms, or the processing must be necessary for the establishment, exercise or defence of legal claims.

Your right to data portability

You have the right to the portability of your personal data.

Please note that this is not an absolute right. Not all data involved in all processing activities is portable, and this right applies only to processing carried out by automated means, excluding manual or paper-based processing.

This right is limited to processing activities whose legal basis is your consent or the performance of pre-contractual measures or a contract.

Your right to withdraw your consent

Where the processing activities we carry out are based on your consent, you may withdraw your consent at any time.

If you receive newsletters, you may unsubscribe by clicking on the dedicated link provided directly in each newsletter.

We will then cease processing your personal data for the relevant purposes, without affecting the lawfulness of processing carried out before you withdrew your consent.

Your right to lodge a complaint

You have the right to lodge a complaint with the personal data supervisory authority in your country of residence — in France, the Commission Nationale de l’Informatique et des Libertés (CNIL) — without prejudice to any other administrative or judicial remedy.

Your right to set instructions concerning your personal data after your death

In accordance with French Law No. 78-17 of 6 January 1978 on Information Technology, Data Files and Civil Liberties (Informatique et Libertés), as amended, you may set instructions concerning the retention, erasure and disclosure of your personal data after your death in accordance with the procedures set out below.

How to exercise your rights

You may exercise your rights by contacting:

Thomas Cailleau – [email protected]

by email at:

[email protected]

or by post at:

Cadence Running United
Personal Data
66 avenue des Champs-Élysées
75008 Paris
France

We will respond as soon as possible and, in any event, within a maximum period of one month from receipt of your request.

Where necessary, we may extend this period by a further two months, taking into account the complexity and number of requests, and we will specifically inform you of any such extension.

12. Changes to the Site’s Personal Data Protection Policy

Cadence Running United reserves the right to amend this Policy where necessary, for example in order to comply with changes in laws or regulations, Cadence Running United’s practices and procedures, or requirements imposed by personal data protection authorities.

The new Policy will be published on the Site. You will be informed of such changes by email or on the Site’s homepage.

We encourage you to review this Policy regularly.

If you have any questions or comments regarding this Policy, please contact Thomas Cailleau, whose contact details are provided in Section 11 above.

 

Last updated: 1 September 2026

Privacy Policy